MAINTAIN CHART OF ACCOUNTS

MAINTAIN CHART OF ACCOUNTS

The chart of accounts is a list of General Ledgers accounts, which are used to classify transaction information for reporting purpose.

To maintain chart of of accounts we open the Peachtree software and go to the maintain option on the top of the software and select the chart of account as shown below:

·        After clicking on the chart of accounts following window will appear:

·        This window is showing ACCOUNT ID, DESCRIPTION, ACCOUNT TYPE which we have to fill in order to record the accounts.

·        If we want to delete a ID we go to the search button as shown the in the diagram below:

·        In this window you can see a circle on a button. By clicking on this button a list of accounts will appear as shown below:

·        From this list we can select a account which we want to delete. We can delete a  account simply by clicking on the delete button as shown below:

·        And if you wants to change the id we will select the option “change id” from tool bar.

·        After selecting that the following screen will appear:

·        The red circled image you can see above would appear. And here you will add your new account id.

How we add beginning balance?          

·        When you open charts of accounts through maintain option it will appear like:

·        At the rite side of charts of accounts there is an option of “BEGINNING BALANCE”. Click it will appear:

·        If giving information of charts of accounts is given like
as on 1^st January 2012, then you must chose the starting and ending month of last year.

·        By choosing the rite option of year, press OK.

·        It will appear you this chart. By adding all values given in charts of account and if the balance is equal then press OK at the left side the top.

·        This is how you entered the beginning balances.

HOW TO SET UP A NEW COMPANY

Setup up a new company in peach tree

To setup a new company We click on the button “set up a new company”.

When we have done with clicking on that following window will display:

This is a introductory window which guide us through the new company setup phase requiring us know to about these five bullets which will be asked further in making of a company.

When we click on the Next button following window will appear showing that we have to fill up the basic information about our company. The software will save the company information in the C drive in program file with a name we wrote in company information.

After filling up the basic information of our company such as name telephone no, business type etc. we click on the next button and following window will appear:

This window is showing the chart of accounts Peachtree is providing us for setting up a company, so we choose the build you own company option as we want to build a new company.  And then click on the next button and the following window will display:

This window is showing two Accounting Method peach tree is providing to run your business Accrual and Cash. We will choose the Accrual method which is normally used in the business, then we click on the next button and the following window will display:

This window is showing two methods of Peachtree accounting which can use to process transactions. We will choose the Real Time Method

As this method is mostly used by the companies. Then we move further and the following window will display:

This window is showing that in Peachtree Accounting you can divide the fiscal year into as many as 13 periods.  We will choose the 12 monthly Accounting period which is mostly used by the companies. Then we click on the next button following window will display will appear:

This window is showing as u have selected the monthly Accounting period. Peachtree will automatically setup your first two fiscal year based on:

·       When do you want you first fiscal year to start.

·        What is the first month you will be entering data.

·        What is the first year you will be entering payroll.

After that we move to the next the following window will appear:

This is a congratulations window showing that we have completed the information for setting up a new company. many defaults have already been setup for you and you change the default options any time in Peach tree Accounting. 

Opening Microsoft Word Documents

 Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:

The whole Open dialogue box now looks like this:

The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word.

To recap then on how to open a file. Do the following

· Navigate to the folder where the file was saved

· Click on the file to select it

Click the Open button