MAINTAIN GLOBAL OPTION

MAINTAIN GLOBAL OPTION

For maintaining the global option which is used to change in decimal and spelling we go to the peachtree software and click on the option and from there we select global as shown in the picture below:

After clicking on the global option the following window will appear:

This window contains the following information:

·       Accounting

·       General

·       Peachtree partners

·       Spelling

ACCOUNTING

In this head we can change the decimal number and enter the decimal entry through manual and automatic option.

GENERAL

In this head we have the options of improve performance, line item entry display,Smart data entry and color scheme.

PEACHTREE PARTNERS

In this head we have peachtree security level that’s is LOW, MEDIUM HIGH.

SPELLING: In this head we can check the spelling and can correct the spelling if needed.

GENERAL JOURNAL ENTRY

GENERAL JOURNAL ENTRY

In order to maintain general journal entry we go the peachtree software we go again to the task option and select the “GENERAL JOURNAL ENTRY” option as shown below:

After clicking on the option the following window will appear:

This window is showing the following information;

·       DATE ( ENTER THE DATE IN WHICH YOU WANT TO ENTER THE GENERAL JOURNAL ENTRY)

·       REFERENCE ( ENTER A UNIQUE DIFFERENT NUMBER FOR IDENTIFICATION OF EACH GENERAL JOURNAL ENTRY

·       GL ACCOUNT

·       DESCRIPTION

Now save all the information 

HOW TO ASSEMBLE INVENTORY

HOW TO ASSEMBLE INVENTORY

In order to assemble inventory we go to the Peachtree and select the task option and select the ASSEMBLES as shown below:

After clicking on the assemblies option the following window will appear:

In this window we have:

·       ITEM ID

·       NAME

·       DATE ( THIS IS THE DATE OF ASSEMBLING INVENTORIES)

·       QUANTITY ON HANDS

·       THE AMOUNT OF QUANTITY YOU WANT TO ASSEMBLE IN THIS FIELD WHICH IS :QUANTITY TO BUILD

After completing we click on the SAVE button to save all the information. 

CREDIT MEMO SALES RETURN

CREDIT MEMO SALES RETURN

For the maintain of credit memo sales return we go to the Peach tree software and then go to the task option and click on “Credit memo” as shown in the picture below:

After clicking on the Credit memo option the following window will appear:

In this window  we have to fill the following necessary information which are shown below

    Date:

    In this field we enter the date at which we have to make the credit memo.

    Credit. No:

    In this field we enter the serial credit number

    Item:

    In this field we enter the nature of the item.

    Quantity:

    In this field we enter the quantity of the items.

    Goods returned:

    In this field we enter those which we want to return.

    Description:

    In this field we will write the description of the ID.

    Unit price:

    In this field we write the per unit price of the items.

  

Now after filling the information we  click on “Save” button to save all the information.

Sales Quotation and Sales Order and Sales Invoice

Sales Quotation and Sales Order and Sales Invoice

Sales quotation and sales order and invoice is made by going to the peach tree software and click on the task button and selects the QUOTES/SALES option after that a sub option window will appear and we selects the quotes option as shown below:

After selecting the quotes the following window will appear :

This window is showing information which we have to fill which are as follows:

   Customer ID: 

   write the customer ID in this feild.

       

      Date:

   enter the date in which we make the quotation.

      

   Good thru: 

   In this feild write the date on which quotation will expire.

      

   Quote no: 

    enter a reference no in this option for each quotation to make it different from other quotations.

       

   Item: 

   write the item ID in this feild which we have created in the maintain inventory items.

       

   Quantity: 

   write the quantity of items in this feild for quotation.

      

   Description: 

   this feild is automatically filled when we enter the ID.

      

   Unit price: 

   write the per unit price in this feild.

SALES ORDER

In order to maintain the sales order,  we go to  the option “sales orders” the following window will appear . In this window we enter the Data about the information which are as follows:        

Customer ID

·       Date

·       Ship by

·       SO no

·       Description

·       Item

·       Unit price.

Now press the “SAVE” button to save the information.

PREPARE VENDOR CREDIT MEMO

PREPARE VENDOR CREDIT MEMO

In order to maintain vendor credit memo we go to the peach tree software and click on the task and select the vendor credit memos option as shown in the below picture.

After clicking on the option a new window will open showing the following items to be filled as show in the below picture

This window is showing the information  we have to fill which are as follows:

     Vendor ID

(Write the vendor id in this feild)

     Date

(write the date on which the transaction is to be done)

     Credit no

(Write the credit number which the vendor is using to purchase the particular items)

     Quantity

(The quantity which we are going to return  must me written)

     Item

(This feild  shows the original purchase invoice)

     Description

(This shows us the items that we entered in the inventory feild is to be added over here)

     Unit price

(Write the unit price in this feild)

Then after doing this click on the option “SAVE”

PAYMENTS

PAYMENTS

 Now we are going to make to payments to the vendors and creditors after saving the purchase order. Firstly we go the peachtree software and go the task  menu and select the payment option as shown below:

After clicking on the payments again a window will appear as shown below:

The above window consist of the following item:

·       Vendor

·       Date

·       Check number

·       Click on Pay

VENDOR: we will write the vendor id to whom you to make payments.

DATE:  write the date on which we will make payment

 CHECK NO: write the check number if the check has already been written.

PAY : we will check the pay box for each invoice we are going to pay.

HOW TO MAINTAIN PURCHASE ORDER

HOW TO MAINTAIN PURCHASE ORDER

In order to maintain purchase order on peach tree software we will open peach tree software and select the existing company. After selecting the companies the following window will popup.

In  this window we will select the option “navigation Aids”

After selecting the navigation aids the following window will be appear:

This window is showing different tab which is sales, purchases, payroll, inventory, time billing, analysis and company. For maintain purchase order record we will select the purchases tab.

After selecting the purchases option  the following  window will appear.

 This window is showing  some important things that need to be filled compulsory as given below:

·         Vendor ID

·         Date

·         Good Thru

·         PO No

·         Quantity

·         Unit Price

Vendor ID: Here you need to enter the vendor id to whom the purchase order would have given.

Date: You need to select the current date at which you are placing an order, if it is not then you have to change it.

Good Thru: Select the date at which you want to receive the order. It would be a days or a couple of months.

PO No: It is very compulsory to enter the purchase order number for further process. You can modify it by your ordering sequence.

Quantity: In this box type the quantity of units that is going to order.

Unit Price: Here you will give the price on which a unit is purchased.

After maintaining the purchase now we have to maintain the purchase receive inventory as shown in the picture below:

In the above picture we are going to enter the date regarding those goods which the vendor is going to receive which include information about transaction invoice no and then we will save the purchase receive  inventory .

MAINTAIN CUSTOMER RECORDS

“MAINTAIN CUSTOMER RECORDS “

In order to maintain customer records we will open the Peachtree and open the company and go to the maintain option and select the customer/prospectus option as shown below:

After clicking on the option a new window will appear showing the information in which we can, change, and store information about companies and people to whom you sell goods and services. You can also enter information about companies and people with whom you would like to do business (prospects). For customers and prospects, this includes information such as:

·        General

·        Sales draft

·        Payment details

·        Custom fields

·        History

To see any customer information we will write the customer id in the Customer header fields that  are located above the folder tabs of the Maintain customer/prospectus  window. This is where you enter lookup information about the customer such as the customer ID, name, and status as shown below:

In general head we write customer information data like address, contact number, e mail address, fax, beginning balance etc

.

Now select the next head that is sales defaults.

In this window  we have to fill the information about

1       Sales Rep: If customer is dealing through any sales person then this option will help you to fill out by sales representative name.

2.       GL sales Acct: This is general ledger sales account. In order to fill this option you have to select “Sales Account” by clicking on the search button which is next to the filling row and before this you need to verify that Sales account is already exist in “Charts of Accounts”.

3.       Open. P.O: This is the purchase order number of the customer.

4.       Ship Via: here you can select the shipping medium that would be use as a primary shipment to the relative customer.

Now we will select the payment tab :

In the payment tab customer is willing for payments through Credit Card, then this tab needs to be filled at least by the info Cardholder’s Name, Credit card Number and Expiration Date.

After completing we will go to the custom fields tab in which we can give the second contact, reference, mailing list, multiple states.

After that we will go to the history tab and the following window will appear showing the following information:

Customer Since: This is the date when you first made a sale to the customer.
Last Invoice Date: This is the date of the last invoice you sent to the customer.
Last Invoice Amt: This is the amount of the last invoice.
Last Payment Date: This is the date of the last payment you received from the customer.
Last Payment Amt: This is the last payment amount you received from the customer.
Last Statement Date: This is the date of the last statement you sent to the custome

CUSTOMER DEFAULT INFORMATION

After maintaining the customer records we have to provide customer information and for doing that we will go to the maintain option in the peachtree and select the default information a sub window will pop up in which we will select the customers option as shown below :

 

  After selecting customer option a new window will popup showing the following information   about  customer default which include:

1.      Standard term for customer payments

2.      Account aging

3.      Custom field for labeling

4.      Finance charges on invoices over due

5.      Pay methods

In the picture below we have selected the tab of payment terms in which we have to select the term of payments like:

·        C.O.D

·        PREPAID

·        DUE IN NUMBER OF DAYS

·        DUE IN DAYS OF NEXT MONTH

·        DUE IN END OF MONTH

And we can add saled account by selecting the look up button in GENERAL LEDGER SALES ACCOUNT AND DISCOUNT GENERAL LEDGER ACCOUNT.

Then we will go the Account Aging in which Choose either Invoice Date or Due Date. If we age by invoice date, this will show how old each customer invoice and balance is. If we age by Due Date, this will show how overdue each customer invoice . Mostly comapnies choose to age customers by Invoice Date and vendors by Due Date.

In the below picture we have selected the custom field tab which is showing specific information the business needs to fill about the customers. We can edit the labels by giving them the names that were relate to the information to be stored. The enabled box must be checked for text to be entered.

Now we go for the finance charges tab in which we will mention the point at which finance charges should be applied to overdue invoices.Here we will mention the number of days after which the charges becomes due. We need to enter the amount which would limit the annual interest rate. If the balance below this rate, the rate in the annual interest rate field will apply. On balances over this amount, the second interest rate applies.It is the annual interest rate for balances above the amount. If we want to enter only one rate, enter the same amount in both boxes otherwise it will manipulate the charges.

PAY METHODS: